Handbook for PhD Students

This PhD Handbook serves a dual purpose: it defines the research methodology of our group and gives general advice to students, and it sets out standards and processes which all students in the group are expected to strive for.

After paper submission/acceptance direct link

Follow below steps after your paper has been submitted or accepted:

  1. Feedback: Incorporate any last feedback you received from your reviews.
  2. Code: Upload your code to our code repo (contact Filippos to get access).
    • Make sure the code is clean and contains a basic documentation in the code files.
    • Include a Readme file in your repo folder which points to your paper and provides basic instructions to users.
    • Include the URL to your code in your paper (usually footnote on first page).
  3. arXiv: Once all authors are happy with the final paper, upload your paper to arXiv.
    • Use the minimum required license on arXiv.
    • Note that arXiv requires uploading your source files and this can be downloaded publicly by arXiv users. Make sure to remove any comments in your tex files. You can use this tool to clean tex files.
    • If the paper was accepted at a conference/journal, enter the publication details in the 'Comments' field (example).
    • Use both primary and secondary Subject classifiers on arXiv.
    • Important: Make sure to check each page in your paper PDF compiled by arXiv - there can be differences from your original paper which you may have to fix.
  4. Publications page: Prepare the code snippet for inclusion in our publications page. See here for the basic format and some examples. Send your snippet to Stefano.
  5. Overleaf: If you used Overleaf to write your paper, save a copy of your complete Overleaf project on your local machine.